CDOT & Local Agency
TIP/STIP AND LONG-RANGE PLANS
Review Project to ensure it is consist with STIP and amendments thereto
FEDERAL FUNDING OBLIGATION AND AUTHORIZATION
Authorize funding by phases (CDOT Form 418 - Federal-aid Program Data. Requires FHWA concurrence/involvement)
PROJECT DEVELOPMENT
Prepare Design Data - CDOT Form 463
Prepare Local Agency/CDOT Inter-Governmental Agreement (see also Chapter 3)
Conduct Consultant Selection/Execute Consultant Agreement
Conduct Design Scoping Review Meeting
Conduct Public Involvement
Conduct Field Inspection Review (FIR)
Conduct Environmental Processes (may require FHWA concurrence/involvement)
Acquire Right-of-Way (may require FHWA concurrence/involvement)
Obtain Utility and Railroad Agreements
Conduct Final Office Review (FOR)
Justify Force Account Work by the Local Agency
Justify Proprietary, Sole Source, or Local Agency Furnished Items
Document Design Exceptions - CDOT Form 464
Prepare Plans, Specifications and Construction Cost Estimates
Ensure Authorization of Funds for Construction
PROJECT DEVELOPMENT CIVIL RIGHTS AND LABOR COMPLIANCE
Set Underutilized Disadvantaged Business Enterprise (UBDE) Goals for Consultant and Construction Contracts (CDOT Region EEO/Civil Rights Specialist)
Determine Applicability of Davis-Bacon Act
This project ___ is ___ is not exempt from Davis-Bacon requirements as determined by the functional classification of the project location (Projects located on local roads and rural minor collectors may be exempt.)
CDOT Resident Engineer (Signature on File):
_______________________________________________________
Date:
_____________
Set On-the-Job Training Goals. Goal is zero if total construction is less than $1 million (CDOT Region EEO/Civil Rights Specialist)
Title VI Assurances
Ensure the correct Federal Wage Decision, all required Disadvantaged Business Enterprise/On-the-Job Training special provisions and FHWA Form 1273 are included in the Contract (CDOT Resident Engineer)
ADVERTISE, BID AND AWARD
Obtain Approval for Advertisement Period of Less Than Three Weeks
Advertise for Bids
Distribute “Advertisement Set” of Plans and Specifications
Review Worksite and Plan Details with Prospective Bidders While Project Is Under Advertisement
Open Bids
Process Bids for Compliance
Check CDOT Form 715 - Certificate of Proposed Underutilized DBE Participation when the low bidder meets UDBE goals
Evaluate CDOT Form 718 - Underutilized DBE Good Faith Effort Documentation and determine if the Contractor has made a good faith effort when the low bidder does not meet DBE goals
Submit required documentation for CDOT award concurrence
Concurrence from CDOT to Award
Approve Rejection of Low Bidder
Award Contract
Provide “Award” and “Record” Sets of Plans and Specifications
CONSTRUCTION MANAGEMENT
Issue Notice to Proceed to the Contractor
Project Safety
Conduct Conferences:
Pre-Construction Conference (Appendix B)
Pre-survey
Construction staking
Monumentation
Partnering (Optional)
Structural Concrete Pre-Pour (Agenda is in CDOT Construction Manual)
Concrete Pavement Pre-Paving (Agenda is in CDOT Construction Manual)
HMA Pre-Paving (Agenda is in CDOT Construction Manual)
Develop and distribute Public Notice of Planned Construction to media and local residents
Supervise Construction
A Professional Engineer (PE) registered in Colorado, who will be “in responsible charge of construction supervision.”
Local Agency Professional Engineer or Phone number
CDOT Resident Engineer
______________________________ ______________
Provide competent, experienced staff who will ensure the Contract work is constructed in accordance with the plans and specifications
Construction inspection and documentation
Approve Shop Drawings
Perform Traffic Control Inspections
Perform Construction Surveying
Monument Right-of-Way
Prepare and Approve Interim and Final Contractor Pay Estimates
Provide the name and phone number of the person authorized for this task.
- Local Agency Representative Phone number
- _______________________ ____________
Prepare and Approve Interim and Final Utility and Railroad Billings
Prepare Local Agency Reimbursement Requests
Prepare and Authorize Change Orders
Approve All Change Orders
MATERIALS
Conduct Materials Pre-Construction Meeting
Complete CDOT Form 250 - Materials Documentation Record
Generate form, which includes determining the minimum number of required tests and applicable material submittals for all materials placed on the project
Update the form as work progresses
Complete and distribute form after work is completed
Perform Project Acceptance Samples and Tests
Perform Laboratory Verification Tests
Accept Manufactured Products
Inspection of structural components:
Fabrication of structural steel and pre-stressed concrete structural components
Bridge modular expansion devices (0” to 6” or greater)
Fabrication of bearing devices
Approve Sources of Materials
Independent Assurance Testing (IAT), Local Agency Procedures 0 CDOT Procedures 0
Generate IAT schedule
Schedule and provide notification
Conduct IAT
Approve mix designs
Concrete
Hot mix asphalt
Check Final Materials Documentation
Complete and Distribute Final Materials Documentation
CONSTRUCTION CIVIL RIGHTS AND LABOR COMPLIANCE
Fulfill Project Bulletin Board and Pre-Construction Packet Requirements
Process CDOT Form 205 - Sublet Permit Application
Review and sign completed CDOT Form 205 for each subcontractor, and submit to EEO/Civil Rights Specialist
Conduct Equal Employment Opportunity and Labor Compliance Verification Employee Interviews. Complete CDOT Form 280
Monitor Disadvantaged Business Enterprise Participation to Ensure Compliance with the “Commercially Useful Function” Requirements
Conduct Interviews When Project Utilizes On-the-Job Trainees. Complete CDOT Form 200 - OJT Training Questionnaire
Check Certified Payrolls (Contact the Region EEO/Civil Rights Specialists for training requirements.)
Submit FHWA Form 1391 - Highway Construction Contractor’s Annual EEO Report
FINALS
Conduct Final Project Inspection. Complete and submit CDOT Form 1212 - Final Acceptance Report (Resident Engineer with mandatory Local Agency participation.)
Write Final Project Acceptance Letter
Advertise for Final Settlement
Prepare and Distribute Final As-Constructed Plans
Prepare EEO Certification
Check Final Quantities, Plans, and Pay Estimate; Check Project Documentation; and submit Final Certifications
Check Material Documentation and Accept Final Material Certification (See Chapter 9)
Obtain CDOT Form 17 from the Contractor and Submit to the Resident Engineer
Obtain FHWA Form 47 - Statement of Materials and Labor Used … from the Contractor
Complete and Submit CDOT Form 1212 – Final Acceptance Report (by CDOT)
Process Final Payment
Complete and Submit CDOT Form 950 - Project Closure
Retain Project Records for Six Years from Date of Project Closure
Retain Final Version of Local Agency Contract Administration Checklist