Monitor Prompt Payment

Prompt payment training guides & process map for project specific (PS), program specific (PGS), & non project specific (NPS) professional services contracts.

Prompt Payment on PS, PGS, & NPS Professional Services Contracts

Training Guides

Training materials are in development and will be uploaded upon completion. Training guides correspond to step numbers in the process map. 

Consultant Icon.png  Consultants & Vendors

  • 7-1 Receive System Notification 
  • 7-2 Confirm or Dispute Payment
  • 7-3 Attempt to Resolve Issue with Higher Tier

Proj. Oversight Icon.png  Project Oversight

  • 7-4 Conduct Monthly Monitoring of Prompt Payment

CR Icon.png  Civil Rights

  • 7-5 Close Overdue Prompt Payment Audits (RCRO or CRBRC)

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Process Map

For all subconsultants and vendors

A flow chart showing the process of monitoring prompt payment each month. It filters between CDOT Headquarters’ Civil Rights Business Resource Center (CRBRC), CDOT Region’s Region Civil Rights Office (RCRO), the CDOT Project Engineer/Project Manager (PE/PM), and the subconsultants/vendors. Each month, consultants and vendors with lower tier subconsultants and vendors receive a system notification to ensure information and payments are made directly to approved subconsultants and vendors during the audit period by the 15th of each month. Subconsultants and vendors are able to confirm or dispute payment received during the audit period in B2GNow. If there is no discrepancy identified, the consultant has the CDOT PE/PM conduct monthly monitoring of prompt payment, including the review of B2GNow discrepancies and resolving escalated issues. If the consultant does see a discrepancy, the subconsultant or vendor attempts to resolve the discrepancy. Once any remaining discrepancies are resolved or if the consultant cannot resolve a discrepancy, the consultant has the CDOT PE/PM conduct monthly monitoring of prompt payment, including the review of B2GNow discrepancies and resolving escalated issues. Once the CDOT PE/PM resolves all issues, CDOT HQ or the CDOT Region closes overdue prompt payment audits. The process ends here.

Download PDF of Monitor Prompt Payment process map (print-friendly)